Hilde Thys, Senior Expert International Employment at Agoria, explained in the first thematical session what the legal and practical pitfalls are of a changed nature of the A1 portable documents. This would constitute a hurdle to the principles of free movement and as such will probably not pass the proportionality test by the European Court of Justice. Full digitalisation of the application process could compensate some barriers, but prior notification should only become obligatory when digitalisation is a fact.
The importance of the wording was put onto the forefront by Stefan Solle, Head of the Brussels Office of Gesamtmetall. Dropping the condition “whenever possible” from provisions on prior notification would create an entirely new context because the possibility of a retroactive application for an A1 form disappears. In that case, especially for short (business) trips, an exception must be provided for.
An important decision is to be taken on the shape of the definition of the registered office. This is of crucial importance for highly mobile workers as it determines the place where their social security contributions are paid. There are legitimate concerns that the current proposal will lead to frequent changes of social security systems for workers and will not improve identification of letter-box companies. The currently proposed definition is based on an unstable set of criteria which are dependent on the changing economic situation e.g. turnover, working time or number of services rendered.
Marek Benio, Vice President of LMIA, closed his presentation on the registered office underlining that “For many highly mobile workers, whose profession requires them to work in many Member States, it is important to stay in one social security system and avoid changes in the applicable legislation. Unfortunately, some see the new provisions as a tool to compete for social security contributions of mobile workers. I hope we will put the worker’s interest back in the heart of this Regulation.”
In her final remarks, Delphine Rudelli, the Director General of Ceemet, concluded that: “The interests of employers and employees are the same. We need a coordination of social security, that is clear and has enforceable rules to enable companies to respect the existing legislation and protect their workers. The revision of the 883/04 regulation is a great opportunity to simplify the existing situation and to reduce the administrative burden on companies by exempting business trips from notification”.
The revision of the Coordination of Social Security is not just a technical matter but also very human. Legal certainty is needed for all parties involved and everybody around the virtual table agreed to that.
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